Description Management: Duplicate Description Indicator

Duplicate Description Indicator

Certain ERPs are configured to prevent duplicate descriptions for specific fields due to downstream system requirements. In these cases, users need an indicator for potential duplicate descriptions within Item Recommendations and Power Sourcing.

Note: Duplicate Description Indicators require a configuration set by GHX to enable this functionality in Content Workbench.

Duplicate Description Report

For User Administrators:

Add New Request

  1. In Configuration, Duplicate Management, select Duplicate Descriptions Report.

  2. Select Add New Request.

    In the wizard, select:

    1. The description scheme for which duplicates should be identified: Primary, Secondary, or Tertiary.

      Tip: All description schemes will be displayed for customers who have multiple.

    2. The duplicate description comparison criteria: either Recommendations to Recommendations or Recommendations to Provider Data.

      Option 1 - Recommendations to Provider Data:

      Compare the recommended primary description to the item master field mapped to the ERP's primary description. Identify duplicates by comparing all Buyer Part # values and adding items with duplicate descriptions to the duplicate group. Apply the same for Secondary and Tertiary description schemes.

      For example, if the recommended primary description for Buyer Part #B123 is 'Syringe 5.5 ml single use' and Buyer Part #B345 also has 'Syringe 5.5 ml single use' in PCAT, they are classified as duplicates and grouped together.

      Option 2 – Recommendations to Recommendations:

      Compare the recommended primary description to other recommended primary descriptions. Identify duplicates by comparing all Buyer Part # values and adding items with duplicate descriptions to the duplicate group. Apply the same for Secondary and Tertiary description schemes.

      For example, if the recommended primary description for Buyer Part #B123 is 'Syringe 5.5 ml single use' and Buyer Part #B345 also has 'Syringe 5.5 ml single use' in its recommended primary description, they are classified as duplicates and will be grouped together.

Note: Manufacturer descriptions are not considered in the duplicate identification process. Comparisons and indicators currently apply only to curated items.
Note: Recommendations are only made to curated items that already exist.

Duplicate Description Report History View

For User Administrators:

  • File output

  • Status (Queued/In Progress/Completed/Errored)

  • Request Type (Recommendations to Recommendations, Recommendations to Provider Data)

  • Description Scheme

  • Requested Date & Time

  • Requested By

  • Count of Duplicate Groups

File Output

The file output can be downloaded in Excel format and includes the following columns:

Group Id Buyer Part # ERP Description Name Provider Description
Recommended Description Attribute Ordering
(GHX or Optimized)		 Noun Type
Trademark/Brand name Weight Age Composition
Gender Size/Shape Primary Length/Width/Height Secondary Length/Width/Height
Diameter Volume Location Properties
Miscellaneous Color Flavor Fragrance

These columns provide valuable information for making decisions on the rearrangement of description attributes to resolve duplicate descriptions.