Item Recommendations

Item Recommendation is a module in GHX Data Connect Content Workbench (CWB) where the provider’s item attributes are compared to curated GHX item attributes and when there is a difference, it is presented to the user as a recommendation. The user can accept the recommendation or decline it.

Item Recommendation Scopes

Data Connect categorizes item recommendations into the following scopes:

  • This view will display the item recommendations for the scope - Manufacturer Part #.

  • This is a single list of Manufacturer Part # recommendations grouped by Buyer Part # and GHX Manufacturer Part #.

  • The data for comparison is Provider Manufacturer Part # from the provider item master and the GHX curated Manufacturer Part #.

  • If GHX curated Manufacturer Part # for an item is different from the Provider Manufacturer Part #, then it will be available in Item Recommendation.

  • Filters can be applied to GHX Manufacturer Part #, GHX Manufacturer Name, Provider Manufacturer Part #, Provider Manufacturer Name, Buyer Part #, Task Status.

  • The default sort for columns is Provider Manufacturer Name, then Provider Manufacturer Part # ascending for easier review of recommendations.

  • Columns displayed are:

    • Buyer Part #

    • Provider Manufacturer Part #

    • GHX Manufacturer Part #

    • Provider Manufacturer Name

    • GHX Manufacturer Name

    • Provider Item Description

    • GHX Item Description

    • Comments

Note: There is an indicator next to the Buyer Part # of Manufacturer Part # item recommendations that are pending in Duplicate Review. Resolving the duplicate group will assure that the Manufacturer Part # update to the ERP does not error or create further duplicates in the ERP.

  • This view will display the item recommendations for the scope – UNSPSC Code.

  • This is a single list of UNSPSC Code recommendations grouped by Buyer Part # and GHX Manufacturer Part #.

  • The data for comparison is Provider UNSPSC Code from the provider item master and GHX UNSPSC Code.

  • If GHX curated UNSPSC Code for an item is different from the Provider UNSPSC Code, then it will be available in Item Recommendation.

  • Filters can be applied to Buyer Part #, Provider UNSPSC Code, GHX UNSPSC Code, GHX UNSPSC Commodity, GHX UNSPSC Class, GHX Manufacturer Part #, GHX Manufacturer Name, Provider Manufacturer Part #, Provider Manufacturer Name, Task Status.

  • The default sort for columns will be Buyer Part # ascending.

  • Columns displayed are:

    • Buyer Part #

    • Provider UNSPSC Code

    • GHX UNSPSC Code

    • GHX UNSPSC Commodity

    • GHX UNSPSC Class

    • GHX UNSPSC Family

    • GHX UNSPSC Segment

    • Provider Item Description

    • GHX Item Description

    • GHX Manufacturer Part #

    • GHX Manufacturer Name

    • Provider Manufacturer Part #

    • Provider Manufacturer Name

    • Comments

  • This view will display the item recommendations for the scope - HCPCS Code.

  • This is a single list of HCPCS Code recommendations grouped by Buyer Part # and GHX Manufacturer Part #.

  • The data for comparison is Provider HCPCS Code from the provider’s item master and GHX curated HCPCS Code.

  • If GHX curated HCPCS Code for an item is different from the Provider HCPCS Code, then it will be available in Item Recommendation.

  • When the GHX HCPCS Status value is No Code or Non Billable, GHX will recommend a blank when provider value is not blank.

  • HCPCS version will be assumed as both the Provider version and GHX version are the same. (HCPCS version changes every quarter)

  • The default sort for columns will be by GHX HCPCS Status which can be Non Billable, Coded and No Code for easier review of recommendations.

  • Filters can be applied to Buyer Part #, Provider HCPCS Code, GHX HCPCS Code, GHX HCPCS Status, GHX Manufacturer Part #, GHX Manufacturer Name, Provider Manufacturer Part #, Provider Manufacturer Name, Task Status.

  • Columns displayed are:

    • Buyer Part #

    • Provider HCPCS Code

    • GHX HCPCS Code

    • GHX HCPCS Status

    • Is Billable

    • Provider Item Description

    • GHX Item Description

    • GHX Manufacturer Part #

    • GHX Manufacturer Name

    • Provider Manufacturer Part #

    • Provider Manufacturer Name

    • Comments

  • This view will display the item recommendations for the scope – Revenue Code.

  • This is a single list of Revenue Code recommendations grouped by Buyer Part # and GHX Manufacturer Part #.

  • The data for comparison is Provider Revenue Code from provider’s item master and GHX curated Revenue Code.

  • If GHX curated Revenue Code for an item is different from the Provider Revenue Code, then it will be available in Item Recommendation.

  • HCPCS Status of Non Billable will have a blank Revenue Code.

  • The default sort for columns will be Buyer Part # ascending for easier review of recommendations.

  • Filter can be applied Buyer Part #, Provider Revenue Code, GHX Revenue Code, GHX HCPCS Status, GHX HCPCS Code, GHX Manufacturer Part #, GHX Manufacturer Name, Provider Manufacturer Part #, Provider Manufacturer Name, Task Status.

  • Columns displayed are:

    • Buyer Part #

    • Provider Revenue Code

    • GHX Revenue Code

    • GHX Manufacturer Name

    • GHX Manufacturer Part #

    • Provider Manufacturer Name

    • Provider Manufacturer Part #

    • GHX HCPCS Status

    • GHX HCPCS Code

    • Provider Item Description

    • GHX Item Description

    • Comments

  • This view will display the item recommendations for the scope - Vendor Part #.

  • This is a single list of Vendor Part # recommendations grouped by Buyer Part # and Provider Vendor ID.

  • Based on the selection in Recommendation Configuration, Provider will see only Primary vendor hierarchy or all vendor hierarchies. Not Applicable in Oracle, which does not maintain a vendor hierarchy.

  • The data for comparison is Provider Vendor Part # from the provider item master and the GHX curated Vendor Part #.

  • If GHX curated Vendor Part # for an item is different from the Provider Vendor Part #, then it will be available in Item Recommendation.

  • Filters can be applied to Buyer Part #, Provider Manufacturer Part #, GHX Manufacturer Part #, Provider Manufacturer Name, GHX Manufacturer Name, Provider Vendor ID, Provider Vendor Name, GHX Vendor Name, Provider Vendor Part #, GHX Vendor Part #, Task Status.

  • The default sort for columns is Provider Vendor Name, then Provider Vendor Part # ascending for easier review of recommendations.

  • Columns displayed are:

    • Buyer Part #

    • Provider Vendor Part #

    • GHX Vendor Part #

    • Provider Vendor ID

    • Provider Vendor Name

    • Provider Vendor Sequence

    • GHX Vendor Name

    • Provider Manufacturer Part #

    • GHX Manufacturer Part #

    • GHX Manufacturer Name

    • Provider Manufacturer Part #

    • Provider Manufacturer Name

    • Provider Item Description

    • GHX Item Description

    • Comments

Note: In Configuration - Recommendation Management, Providers’ Administration Users can select to review only primary vendors to review or select all vendors for a Buyer Part #.

  • This view will display the item recommendations for the scope – Contains Latex.

  • This is a single list of Contains Latex recommendations grouped by Buyer Part # and GHX Manufacturer Part #.

  • The recommendation scope Contains Latex answers the question with a Yes/No, which is integrated into the provider’s ERP as is configured.

  • The data for comparison is Provider Contains Latex from provider’s item master and GHX curated Contains Latex.

  • If GHX curated Contains Latex for an item is different from the provider Contains Latex, then it will be available in Item Recommendation.

  • Providers values indicating latex, whether Latex/Latex free, True/False, Yes/No, will be translated to answer the question Contains Latex of Yes/No. Integration to update the ERP will translate back to Provider’s indicator value.

  • If the Provider maintains a non-standard value as a Latex indicator then the recommendation will not be made. Some examples of standard indicators are Latex/Latex free, True/False, Yes/No.

  • The default sort for columns will be Buyer Part # ascending for easier review of recommendations.

  • Filters can be applied to Buyer Part #, Provider Contains Latex, GHX Contains Latex, GHX Manufacturer Part #, GHX Manufacturer Name, Provider Manufacturer Part #, Provider Manufacturer Name, Task Status.

  • Columns displayed are:

    • Buyer Part #

    • Provider Contains Latex

    • GHX Contains Latex

    • GHX Manufacturer Part #

    • GHX Manufacturer Name

    • Provider Manufacturer Part #

    • Provider Manufacturer Name

    • Provider Item Description

    • GHX Item Description

    • Comments

  • This view will display the item recommendations for the scope – Is Implantable.

  • This is a single list of Is Implantable recommendations grouped by Buyer Part # and GHX Manufacturer Part #.

  • The recommendation scope Is Implantable answers the question with a Yes/No, which is integrated into the provider’s ERP as is configured.

  • If the provider maintains a non-standard value as an Implant indicator, then the recommendation will not be made. Some examples of standard indicators are Implant(able)/Not Implantable, True/False, Yes/No.

  • The data for comparison is Provider Is Implantable from provider’s item master and GHX curated Is Implantable.

  • If GHX curated Is Implantable indicator for an item is different from the Provider Is Implantable indicator, then it will be available in Item Recommendation.

  • The default sort for columns will be Buyer Part # ascending for easier review of recommendations.

  • Filters can be applied to Buyer Part #, Manufacturer Part #, GHX Manufacturer Name, Provider Manufacturer Part #, Provider Manufacturer Name, Provider Is Implantable, GHX Is Implantable, Task Status.

  • Columns displayed are:

    • Buyer Part #

    • Provider Is Implantable

    • GHX Is Implantable

    • GHX Manufacturer Part #

    • GHX Manufacturer Name

    • Provider Manufacturer Part #

    • Provider Manufacturer Name

    • Provider Item Description

    • GHX Item Description

    • UNSPSC Class

    • UNSPSC Commodity

    • Comments

Note: UNSPSC can be filtered to help review specific categories for easier review of Implant indicators.

  • This view will display the item recommendations for the scope of approval – Device Identifiers. (GTIN)

  • This view will display a single list of Device Identifier recommendations grouped by Buyer Part # and GHX Manufacturer Part #.

  • Data comparisons are made depending on how the customer manages device identifiers in the ERP for their business processes.

  • Provider Primary DI from the item master is compared to GHX Primary DI (no UOM comparison needed) for recommendation.

  • Provider Unit of Use DI from item master is compared to GHX Unit of Use DI (no UOM comparison needed) for recommendation.

  • When Provider Package DI UOM from item master and GHX Device Identifier UOM matches then compares Provider Package DI from item master and GHX Device Identifier for recommendation.

  • When the Provider Package DI UOM from item master and GHX Device DI UOM does not match, or Provider Package DI UOM does not exist, then acceptance of GHX Device Identifier and GHX Device DI UOM will be added to customer’s ERP.

  • GHX recommends up to 5 Device Identifiers/UOMs per product.

  • The default sort for columns will be Buyer Part # ascending for easier review of recommendations.

  • Filters can be applied to Buyer Part #, GHX Manufacturer Part #, GHX Manufacturer Name, Provider Manufacturer Part #, Provider Manufacturer Name, Task Status, Issuing agency.

  • Columns displayed are:

    • Buyer Part #

    • Device Identifier Type (Primary DI/Unit of Use DI/Package DI)

    • Provider DI UOM

    • GHX UOM

    • GHX QOE

    • Provider Device Identifier - populated based in Device Identifier Type

    • GHX Device Identifier - populated based in Device Identifier Type

    • Contains DI (Device Identifier)

    • GHX Item Description

    • Provider Item Description

    • GHX Manufacturer Name

    • GHX Manufacturer Part #

    • Provider Manufacturer Name

    • Provider Manufacturer Part #

    • Comments

    • Issuing Agency (GS1 or HIBCC)

Note: In Configuration - Recommendation Management, Providers’ Administration Users can select to review device identifiers issued by GS1, HIBC (Health Industry Bar Code) or both.

Also, in Configuration – Recommendation Management, Provider’s Administration Users can select to review only Unit of Use and Primary device identifiers versus all device identifiers which includes packaging device identifiers.

  • The term Device Identifiers describes a value issued by GS1 (GTIN) and HIBC (HIBCC).

  • There are 2 different use cases for device identifiers:

    • To support clinical documentation

    • To support clinical documentation with an increased ability to scan items and Inventory Management

  • GHX can work with your organization to set your integration configuration to manage device identifiers for your specific business needs.

  • This view will display the item recommendations for the scope of approval – Descriptions.

  • This view will display a single list of provider items with Description Recommendations grouped by Buyer Part # and GHX Manufacturer Part #.

  • The data for comparison is Provider Descriptions from item master and the descriptions generated from the description scheme created for the specific Description Sequence; Primary, Secondary, or Tertiary. (Tertiary is based on ERP availability).

  • If the GHX Recommended Description (from the scheme created) for an item is different from the Provider Description, then it will be available in Item Recommendation.

  • Description schemes can be maintained in Configuration – Description Management. Users can load and update 2 separate abbreviation lists, rearrange description attributes, set description lengths, and set casing of letters within their descriptions.

  • The default sort will be Buyer Part # ascending for easier review of recommendations.

  • Filters can be applied to Buyer Part #, Provider Manufacturer Part #, GHX Manufacturer Part #, Provider Manufacturer Name, GHX Manufacturer Name, GHX Description, GHX Noun, GHX Type, Task Status.

  • Columns displayed are:

    • Buyer Part #

    • Description Sequence - Primary/Secondary/Tertiary

    • ERP Description Field - Populated based on ERP Type

    • Provider Item Description

    • GHX Item Description

    • Provider Manufacturer Part #

    • GHX Manufacturer Part #

    • Provider Manufacturer name

    • GHX Manufacturer name

    • GHX Noun

    • GHX Type

    • Comments

Note: Filtering or sorting on GHX Noun and/or GHX Type can make reviewing Descriptions easier.

  • This view will display the item recommendations for the scope – Is Sterile.

  • This is a single list of Is Sterile recommendations grouped by Buyer Part # and GHX Manufacturer Part #.

  • The recommendation scope Is Sterile answers the question with a Yes/No, which is integrated into the provider’s ERP as is configured.

  • If the provider maintains a non-standard value as a Sterility indicator, then the recommendation will not be made. Some examples of standard indicators are Sterile/Non-Sterile, True/False, Yes/No.

  • The data for comparison is Provider Is Sterile from provider item master and GHX curated Is Sterile.

  • If GHX curated Is Sterile indicator for an item is different from the provider’s Is Sterile indicator, then it will be available in Item Recommendation.

  • The default sort for columns will be Buyer Part # ascending for easier review of recommendations.

  • Filters can be applied to Buyer Part #, Manufacturer Part #, GHX Manufacturer Name, Provider Manufacturer Part #, Provider Manufacturer Name, Provider Is Sterile, GHX Is Sterile, Task Status.

  • Columns displayed are:

    • Buyer Part #

    • Provider Is Sterile

    • GHX Is Sterile

    • GHX Manufacturer Part #

    • GHX Manufacturer Name

    • Provider Manufacturer Part #

    • Provider Manufacturer Name

    • Provider Item Description

    • GHX Item Description

    • Comments

Note: View the Item Curation Process for the GHX Curation defintion, how GHX assigns HCPCS, latex, and implantable values. This section also includes the provider data process flow, item match logic for industry data, and match and merge logic.

View Duplicate Description Indicators

  1. Navigate to Content Management > Item Recommendation.

  2. Select Scope to Review: Descriptions.

  3. Filter items:

    1. Select attribute: Duplicate Description Indicator

    2. Select condition: Is

    3. Select: Yes or blank

  4. Select Apply Filter.

If duplicate descriptions exist for a Buyer Part # when comparing Recommendations to Recommendations or Recommendations to Provider Data, the duplicate indicator will display Yes.

This column is available for export.

Note: Manufacturer descriptions are not considered in the duplicate identification process. Comparisons and indicators currently apply only to curated items. A future enhancement to include all items regardless of curation is scheduled for release in January 2025.

Considerations for Item Recommendations

  • Active provider item master records that are matched to curated GHX master catalog items.

  • If, based on the active curated criteria (mentioned in first bullet), an item is added or removed from existing scope in any view, the item will need to be reassessed by the user and will be moved to the Item Recommendation Main view.

  • When a new provider item master is processed and the item value is updated, the item’s recommendation is resolved and removed from the Item Recommendation view.

  • Resolving duplicate groups before accepting item recommendations will assure that the manufacturer part # updates to the ERP does not error or create further duplicates in the ERP.

  • User preferences are retained in Item Recommendations tabs even after user logs out. The system remembers the columns, filter and sort order preferences that the users selected.

  • All accepted recommendations in the Completed tabs for each scope will be integrated at one time. There is no separate integration for each scope of items that are moved to their individual Completed tabs.

  • To decline a GHX recommendation, users can select the radial button next to the provider’s value and move it to the Completed tab. All declined recommendations moved to the Completed tab will remain for 10 days in case users want to reassess, then will be archived.

  • The file processed with updates to the Provider’s ERP is called an MCAT.

  • All integration history can be monitored in the Integration History in Content Workbench.

Providers’ Administration Users have access in the Recommendations Configuration tab to “turn off” a scope if it is not relevant to the provider’s business processes. The scopes that are “turned off” will not be visible to users in the Item Recommendations view in Content Management.

Providers’ Administration Users have access in Recommendations Configuration tab to “Auto-Approve” a scope. These scopes’ recommendations would then be moved to the Completed tab and integrated to the ERP, either manually or by setting the integration process to run daily (Integration Management).

The most effective management of data is by setting “Auto-Approve” and scheduling daily integration in Configuration - Integration Management.

Recommendations Tab

  • The Recommendations tabs display the recommendations for active provider item master items that are yet to be accepted or declined.

  • All the attributes needed by the user to decide the recommendation to accept are available in this view per scope.

  • The radio button allows the user to choose either GHX attribute or the provider’s attribute from their item master. By default, GHX attribute is selected.

  • Task status of New

    • These are recommendations that are new to the queue when the latest provider item master processes.

    • The New Item Recommendations’ count is displayed in Dashboard as hyperlink for each scope.

  • Task Status of Existing

    • These are recommendations that are existing in the queue when the latest provider item master processes.

    • The Existing Item Recommendations’ count is displayed in Dashboard as hyperlink for each scope.

Note: As of 9/24/2024 - The counts are not being calculated as expected. GHX is correcting this.

Parking Lot Tab

  • The Parking Lot tab allows the user to move the recommendation to an intermediate state when more review is needed before accepting or declining a GHX recommendation.

  • If an item is in the Parking Lot tab, and the provider item attribute is changed to a value different than the original received value or the GHX value being recommended, then the item will move to Recommendations tab automatically.

  • If an item is in the Parking Lot tab, and the Provider item attribute is changed to match the GHX recommended value, then the item recommendation will be resolved and no longer visible in the Parking Lot tab.

  • The count of recommendations in the Parking Lot tab is displayed on the Dashboard as hyperlink per each scope.

Completed Tab

  • Items are moved to the Completed tab when a decision has been made to accept or decline a GHX recommendation.

  • The declined recommendations are available for 10 days in Completed tab in case the user wants to change their mind and accept the recommendation.

  • After 10 days, the declined recommendations are removed from the tab and do not display in any of the Item Recommendation tabs.

  • The accepted recommendations can be integrated to the provider’s ERP, either by manually selecting the Integrate button or based on the automated Integration setting in Configuration.

  • If an item is in the Completed tab, and the provider item attribute is changed to a value different than the original received value or the GHX value being recommended, then the item will move to Recommendations tab automatically.