View Purchase Orders

The PO view displays the buyer's PO information and the supplier's responses (examples are POA, ASN, and invoice information).

Use Quick Clicks, Work Lists, or Advanced Search to search for specific data. The following example shows a Quick Click filter for exceptions.
Point to a yellow or green flag to view details about that flag.
Click a link in the PO # column. The PO view opens.
Click the drop down lists in the Purchase Order Details header to select from the following options:
- Show All or Show Exceptions Only
- Line History or Order Summary
Tip: These views persist across sessions, meaning that they will still be selected the next time you log in. You can change your view selection at any time.
Scroll down to view the Purchase Order Details table.
Columns are:
- Line #
- Buyer Item #
- QOE (Quantity of each)
- Supplier Part #s
- Line Status (for example, Invoices with Changes)
- Item Description
- Qty (Quantity)
- UOM (Unit of measure)
- Price
- Extended Price
Analyze the color of the line-level text in the Purchase Order Details to see details about the lines.
Options are:
- Black text – Information received in the PO
- Red text with a line through it – Inbound data as mark-up text; this is the original PO data that the GHX Exchange received
- Green text – Outbound data; this is the data that was delivered to the ERP system; Intelligent Business Rules updated or corrected the data either by item map automation or through manual changes
- Gray text – For split POs (split between electronic and email delivery), indicates the order line has not been delivered electronically; this is for visibility only and no actions or edits can be made
Scroll down to the Full Document History to view an order's activity log.

Note: For validation rules, detailed descriptions of those actions display in the Description column.

Click the icon to watch a video about this topic. (Review Transaction Details)

Click the icon to watch a video about this topic. (Viewing Raw Data)