Job Aid: Acknowledge Orders Electronically (PO Locator)

Do you want to save AT LEAST 3 minutes per PO?

Acknowledge POs Electronically!

PO Locator Job Aid

Your customers effectively manage their supply chain by using GHX to convert their purchase orders from paper to electronic documents. Even though you are not an integrated GHX supplier, you can send electronic purchase order acknowledgements at no cost to your organization via the GHX PO

Locator website. The PO Locator site sends the appropriate supply chain information to the provider’s order management, which means increased order accuracy.

How Do You Benefit?

  • You can respond to an order from any computer with a standard web browser

  • Timely order and response delivery

  • Your customer orders will become more and more accurate

  • You will see a reduction in DSO through early price discrepancy identification

  • Your customer satisfaction will increase

  • Calls to your customer service center will decrease

Acknowledge Orders

Follow these steps to acknowledge an emailed or faxed order.

  1. Acknowledge the order as follows:

    1. For emailed orders, click the included PO Locator URL. The PO Locator ID automatically populates for you.

    2. For faxed orders, type https://poa.ghx.com into your web browser and enter the PO Locator ID. The image below shows a sample emailed order.

  2. Review PO details and initiate a purchase order acknowledgment (POA) by clicking the Acknowledge button at the bottom of the screen.

  3. When the purchase order acknowledgment screen opens, some of the fields will be prepopulated based on the purchase order; however, you can edit and adjust the line items as needed. Review the Part Number, UOM, Order Qty, Delivery Date, Price and Status for each line.

  4. Click Send to electronically acknowledge the purchase order.