Update Inventory and Clinical Priorities

You can update the Inventory and Clinical Priorities for individual items, UNSPSC commodity categories, product categories, or suppliers.

Inventory Priority: The Inventory Priority score combines two factors:

  • Time: Assesses the time since the last successful order relative to the average order time. Items frequently ordered with long gaps since the last purchase are prioritized.

  • Order Quantity Deficit: Measures the ratio of invoiced/shipped items to ordered quantities. A lower ratio indicates higher priority, especially if order quantities deviate from historical norms.

Clinical Priority: Clinical Priority is measured by the degree of risk to the patient during product use and the existence of alternatives for substitution. Products that are identified as accessories will score high (e.g., surgical laser accessories). GHX generates this item-level score using the FDA device class as the primary input, where higher class levels are associated with fewer alternatives and higher training requirements for use. This approach has been developed with input from GHX clinical product experts from Lumere.

Clinical Priority does not score the essential nature of the product to patient care delivery. This means that products like IV solutions and syringes will score low. Yes, providers need them to administer drugs to patients, but they are more easily swapped with comparable products without much process change involved because they are lower complexity and pose less risk to the patient.

To update the Inventory Priority or Clinical Priority :

  1. Navigate to one of the following locations:

    • Resiliency Center > Backordered and At Risk; this allows you to update the priority level for a specific item.

    • Resiliency Center > Resiliency Overview > Most Backordered UNSPSC Commodities; this allows you to update the priority level for an UNSPSC commodity category.

    • Resiliency Center > Resiliency Overview > Most Backordered UNSPSC Commodities > select an UNSPSC commodity category > UNSPSC Details screen > All Backordered Products; this allows you to update the priorty level for an UNSPSC commodity category.

    • Resiliency Center > Resiliency Overview > Most Backordered Product Categories; this allows you to update the priority level for a product category.

    • Resiliency Center > Resiliency Overview > Most Backordered Product Categories > select a product category > GHX Category Details screen > All Backordered Products; this allows you to update the priority level for a product category.

    • Resiliency Center > Resiliency Overview > Most Backordered Suppliers; this allows you to update the priority level for a supplier.

    • Resiliency Center > Resiliency Overview > Most Backordered Suppliers > select a supplier > Supplier Details screen > All Backordered Products; this allows you to update the priority level for a supplier.

  2. Identify the item, category, or supplier with the priority you want to update. You can do this by scrolling through or filtering the item, category, or supplier list by entering filter criteria in the column headers.

  3. Select the new priority from the Inventory Priority or Clinical Priority dropdown, depending on which priority you want to update.

  4. The Change Item Priority window appears. Further modify the priority level if necessary.

  5. Enter an explanation for why you are updating the priority level in the Reason for change field.

    Note: You can enter a maximum of 250 alphanumeric and special characters in this text field.

  6. Select Save. The priority is updated. An Information icon appears on the new priority level. When you select the Information icon, the following information appears:

    • ORIGINAL PRIORITY: Displays the original priority level.

    • UPDATED BY: Displays the user who updated the priority level.

    • UPDATED ON: Displays the date and time the priority level was updated.

    • REASON: Displays the reason the priority level was updated. This reason is entered by the user who updated the priority level.