Notifications

CCXpert can send email notifications every morning with a summary of the previous day’s new contracts, contract updates, contract integration events, or expiring contracts. On the Notifications screen, you can configure which email addresses will receive which notification types.

Note: Users who receive these email notifications can unsubscribe by selecting the Unsubscribe button in the email notification.

Navigation

This screen appears when you select Configuration > Notifications from the left-side navigation pane.

Prerequisites

Only users with the Admin user role can access this screen.

Available Actions

On the Notifications screen, you can:

Field Descriptions

The following fields appear on the Notifications screen.

Field

Field Description

Email

Select an email address to search for notifications being sent to this email address.

Organization

Select an organization to search for notifications associated with this organization.

Notification Type

Select a notification type. The available options are:

  • All

  • Contract Integrations

  • Expiring Contracts

  • Updated Contracts

  • New Contracts

Contract Owner

Select the contract owner to search for notifications regarding this contract owner.

Search

Select to search for email notifications after entering search criteria.

Reset

Select to reset the search criteria.

Notifications Table

+ Add New

Select to create a new email notification recipient. The Subscribe to E-Mail Notifications Window opens.

Export

Select to export a list of all recipients that are receiving email notifications.

# Item(s)

Displays the number of recipients listed in the table.

Destination Email

Displays the email address to which a notification is being sent.

Organization Name

Displays the name of the organization the subscription is configured for.

Notification Type

Displays the type of email notification that is being sent.

Expiring Duration

Displays the number of days before a contract expires that will trigger the contract expiration email.

Contract Owner

Displays the contract owner associated with the subscription. A contract owner is displayed here only if an email subscription is configured to send out a notification based on that contract owner.

Subscribe to E-Mail Notifications Window

If you need to send email notifications to a new recipient, you can do so from the Subscribe to E-Mail Notifications window. This window appears when you select + Add New on the Notifications screen.

Note: Refer to Add New Email Notification Recipient for steps on how to create a new email recipient.

The following fields appear on the Subscribe to E-Mail Notifications window. Required fields are marked with a red asterisk (*).

Field

Field Description

Notify Me Of*

Select the notification type you want to create. The available options are:

  • Contract Integrations: If you have selected to use the 832 integrations feature, you can select to be notified when new contracts have been released to your system. Please contact your GHX account team with questions about activating this feature.

  • Expiring Contracts: GHX will notify you about contracts that expire in a set number of days.

  • Updated Contracts: GHX will notify you about any updated GPO or Local contracts.

  • New Contracts: GHX will notify you about any new local or GPO contracts.

Note: You can only select one notification type.

I want to be notified about the contracts that expire in*

Indicate how far in advance you want to be notified of expiring contracts. The available options are:

  • 0 days

  • 30 days; this is the default

  • 60 days

  • 90 days

  • 120 days

  • 180 days

This field appears when you select Expiring Contracts in the Notify Me Of field.

Organization*

Select the organizations you want to receive contract notifications for.

Destination Email Address(es)*

Enter the email addresses you want to send this notification to. You can enter multiple email addresses separated by a comma.

Contract type

Indicate whether you want to notify the recipient about all expiring contracts or expiring contracts related to a specific contract owner. The available options are:

  • All Contracts; this is the default.

  • Filter By Contract owner

This field appears when you select Expiring Contracts in the Notify Me Of field.

Contract Owner*

Select the contract owners you want to notify the recipient about.

This field appears when you select Expiring Contracts in the Notify Me Of field and Filter By Contract owner in the contract type selector.

Subscribe

Select to create the email notification and subscribe the indicated email addresses to the notification.

Reset

Select to reset the subscription.