Create a New Description Scheme

Description schemes improve consistency in your item master. Before you create a new description, identify your particular description type needs, such as a MMIS description or a clinical description.

Watch a video tutorial on this topic

To create a new description scheme:

  1. Click the Content Mgmt tab.
  2. Click Description Generation.

    Tip: To see the Custom Description Columns view, you may need to click View Selector and select Description Scheme.

  3. Click the New icon. The New Custom Description wizard opens.

  4. Complete the first description wizard screen.
    1. Enter a Name.
    2. Enter a Maximum Length for your description. The default value is 200.
    3. Select Auto Generate Descriptions if you want to schedule daily or weekly auto-regeneration of descriptions in NuVia.
    4. Do not select Reorder Duplicate Descriptions.
    5. Click Next.

  5. Complete the second description wizard screen.
    1. Select an Abbreviation Dictionary. Options are:
      • GHX – GHX abbreviations based on American National Standards Institute (ANSI) abbreviations
      • Customer – Your abbreviation dictionary
      • Both – Applies your abbreviation when available and applies the NuVia abbreviation if one is not available in your dictionary
      • None – No abbreviations
    2. Select the abbreviation frequency. Options are: always, based on character length, and never.
    3. Type a number in the field, if you select based on character length. The default value is 30.
    4. Click Next.

  6. Complete the third description wizard screen.
    1. Select an attribute order. Options are:
      • NuVia Optimized – Based on the UNSPSC Noun and Type, it is specifically designed for 30-character descriptions and ensures that the key differentiating attributes of each product group are promoted in the sequence
      • Procedure-based – The specific attribute order is designed to help you locate items for procedures
      • Brandname-based – The specific attribute order is designed to help you locate items by brand
      • Customer Optimized – Your custom attribute order for all items of a specific Noun and Type, and NuVia Optimized for all items without a customer optimized attribute rule
      • Custom Order – Allows you to arrange attributes in the order you want to them to shown in item descriptions
    2. Re-order the attributes using and , if you selected Custom Orders.
    3. Click Next.

  7. Click Finish.

    Note: The description scheme status updates to “Running.” You can perform other tasks in or even log out of the system. The status changes to "Complete" when the job is complete.

  8. Go to the Virtual Item Master to view your new item descriptions

    Note: All item descriptions are included in item exports. Description scheme names are shown in the column header.